1910.1020(g): Telling Employees About Exposure and Medical Records
Employers must inform employees covered by the records access rule, when they first start work and at least annually after, of the existence, location and availability of covered records, the person responsible for keeping and providing them, and each employee's right of access. Employers must keep a copy of the section and appendices readily available to employees on request and distribute OSHA informational materials about it.
Key takeaways
- 1910.1020(g) is part of OSHA's general industry standards (29 CFR Part 1910).
- OSHA cited it 11 times in the last 3 years, in 7 inspections, with $3,604 in current penalties.
- Most citations: MD (8), OH (1), NY (1).
- Related part: 1910.1020(g)(1) (7 citations).
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In this article
What this rule covers
29 CFR 1910.1020(g) ("Employee information") is one requirement inside 1910.1020 Access to employee exposure and medical records, an OSHA general industry standard (Part 1910). It includes 5 sub-paragraphs. The official text below is copied word for word from the Electronic Code of Federal Regulations (eCFR). The numbers, injury cases and training on this page show how OSHA enforces it on real job sites.
Official text
(g) Employee information. 11 citations
(1) Upon an employee's first entering into employment, and at least annually thereafter, each employer shall inform current employees covered by this section of the following: Open (g)(1) 7 citations
(i) The existence, location, and availability of any records covered by this section; 2 citations
(ii) The person responsible for maintaining and providing access to records; and
(iii) Each employee's rights of access to these records.
(2) Each employer shall keep a copy of this section and its appendices, and make copies readily available, upon request, to employees. The employer shall also distribute to current employees any informational materials concerning this section which are made available to the employer by the Assistant Secretary of Labor for Occupational Safety and Health. 4 citations
Source: eCFR, text current as of 2026-10-15. Read all of 1910.1020.
Export the list: 7 inspections cited 1910.1020(g) in the last 3 years, with employer, location, penalty and date.
Purple Belt, $59/moWhere and how often it was cited
| Year | Citations |
|---|---|
| 2024 | 6 |
| 2025 | 3 |
| 2026 | 2 |
Top states: MD (8), OH (1), NY (1), WI (1)
Largest penalties
| Employer | Location | Penalty for this rule |
|---|---|---|
| FAURECIA EMISSIONS CONTROL SYSTEMS NA, LLC | FRANKLIN, OH | $2,310 |
| THE QUIKRETE COMPANIES | MARCELLUS, NY | $1,294 |
| SP HOCO, LLC | ELKRIDGE, MD | $0 |
| ARTELYE, INC. | BELTSVILLE, MD | $0 |
| ADVANCED THERMAL BATTERIES, INC. | WESTMINSTER, MD | $0 |
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A 5-minute crew talk on 1910.1020(g), plus alerts when this rule changes. Free.
OSHA interpretation letters
None exist. OSHA has not published a letter of interpretation for 1910.1020(g).
Related parts of this rule
- 1910.1020(g)(1) 7 citations
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Frequently asked questions
When must employees be told about records access?
Upon first entering employment and at least annually thereafter.
What must employees be told?
The existence, location and availability of records, the person responsible for them, and each employee's rights of access.
Must employers have a copy of the rule?
Yes. They must keep a copy of the section and its appendices and make copies readily available on request.
About this page
Sources
- 29 CFR 1910.1020 (eCFR), text current as of 2026-10-15
- U.S. Department of Labor enforcement data: OSHA inspections, citations and accident records, copied nightly; data as of 2026-11-06
3-year window. Federal OSHA only; state-plan rules are not counted. Plain-language text is a summary, not legal advice; the official text controls. Black Belt Safety is not part of OSHA or the Department of Labor.